9 (Truly Amazing) Tools to Help Grow Your Small Business

Business owners are constantly bombarded with online tools and services that claim to boost productivity and help manage the growth of their business. In fact, a simple Google search for “online business tools” gives you close to 700 million results—quite the marketplace to choose from. 

But how often do those tools actually help a business grow? And how often do business owners find themselves signing up for those tools, only to never use them? Probably more often than not. Which is why Shoeboxed did some investigating and curated an eclectic list of helpful, wide-ranging tools for growing small businesses.

Shoeboxed—Receipt and Expense Management

Keeping track of receipts for bookkeeping and tax purposes is an exhaustive, daunting task. But for business and financial reasons it’s a highly scrutinized part of running a business — all business owners have to do it. The problem is, business owners absolutely hate doing it! Cue Shoeboxed. Shoeboxed scans, organizes and categorizes receipts and other business documents so that all of your important paperwork is fully searchable and accessible in the cloud. There is a free DIY plan and premium plans start at $9.99/month.

Plus: All receipt images are IRS-accepted, with vendor name, total amount, date of purchase and payment type automatically extracted once its submitted to Shoeboxed.

This list is not exhaustive, but we hope it provides a holistic approach to the types of useful services and tools that every small business owner needs as their business grows.

See also: The Ultimate Receipt Organization & Management Resource

Grasshopper—Phone System Automation

Grasshopper home page

Grasshopper is perfect for businesses looking for a full-service virtual phone system. Their services include customizable toll free 1-800 or local phone numbers, main greeting messages (with the option to include information like hours and address, among other customizations), departmental and employee extension numbers, voicemail to email transcriptions, and more. If you have a sales or support team, or just simply want to automate your business’ main line to make it easier to communicate with your customers, Grasshopper has you covered. Pricing starts at $12/month.

Plus: Grasshopper has a free app that turns your smartphone into a business line, allowing business owners and entrepreneurs stay professional even when they’re not in the office.

Bookly—Online Bookkeeping

Bookly.co home page

If you’re looking for a cheaper way to outsource a  bookkeeper, Bookly is the way to go. Their software automates dreaded bookkeeping chores by reconciling transactions with your connected bank and credit card accounts. Users can also create customized reports and compare balance and transactions trends in real-time. Additional features include invoice delivery and multiple user account collaboration. Pricing starts at $99/month.

Plus: In addition to the software, Bookly provides users with a dedicated bookkeeper who can look over your data and make sure that finances stay up to date.

See also: Virtual Bookkeeping Jobs: The Total Guide

Upwork—Project Outsourcing

Upwork home page

Need someone to rebuild your website but have zero-to-little design or programming experience? Want to increase traffic to your blog or social media, but don’t have enough time to write the content? Or do you simply need professional marketing advice and have no idea who to reach out to? Whatever your business needs, Upwork helps you find freelance talent to get the job done. Quality work resonates with existing and potential customers, so the next time you’re contemplating whether or not to outsource the job – consider Upwork. There is no plan to sign up – all you pay for is the work done by the freelancer.

Plus: Upwork allows you to customize the talent you are looking for, including filters like location, specific skill-set, experience level, and more.

Videvo—Royalty-Free Tunes and Background Audio

Looking to add some catchy music or background audio to your marketing videos or presentations? Videvo has got you covered. They offer a wide selection of royalty-free tunes and stock audio files, with MP3 and WAV clips available for download. Enhance your projects with the perfect soundtrack and keep your audience engaged, without worrying about copyright issues. With Videvo, you can easily find the right audio to complement your small business’s visual content.

Insureon—Online Insurance Agency

Insureon home page

If you think it’s easy to hunt down cheap, reliable, and quality insurance for your business, then you’ve obviously never run a business before. But that hunt is exactly what Insureon does. Insureon is an online agency dedicated to helping small businesses find the best insurance protection. All you have to do is fill out a quick online application, and Insureon does the rest – they calculate your risk, leverage relationships with top-tier insurance companies, then email you the best quote on the market, including coverage and cost options. Quotes are free.

Plus: Insureon matches you with a specialized agent experienced in your specific industry, and work with you to identify the unique challenges and insurance types of your business.

Uniqode—Digital Business Cards

Uniqode home page

Uniqode’s Digital Business Cards make networking easier and help small businesses track their networking efforts. With Uniqode, you can share your contact details in different ways, like using a QR code, sending a link, or through Apple and Google Wallet passes.

These cards come with built-in analytics, so you can see how well they are performing. You can also add your portfolio or testimonials to show your expertise and build trust with potential clients.

Plus: Enable two-way contact sharing on your Uniqode cards so that the recipients can share their contact information with just a click.

OutboundEngine—Marketing Automation

Outbound Engine home page

If you are a small business owner who absolutely dreads the marketing side of things, OutboundEngine will be your hero. This small business marketing tool will help you run fully-automated marketing campaigns, highly-targeted to your specific audience. Services include professional email marketing campaigns, automated social media updates, lead-generating referral programs and custom-tailored content writing. It’s like having an entire marketing department but at the fraction of the cost. Pricing starts at $179/month.

Plus: Everything is personalized, so the pros working on your campaign dive deep into your market and industry before testing anything.

Vocal Video—Employee-Generated Video Platform

Harnessing the power of video is paramount in the digital age — especially when it comes to promoting your small business. This is where Vocal Video steps in. Vocal Video is a unique platform that lets you effortlessly utilize employee-generated videos. The service allows for remote collection, editing, publishing, and sharing of testimonial and review videos — all in one swift move.

Its innovative interface is user-friendly and gives small businesses the opportunity to share their positive stories, testimonials, and reviews in a convincing and impactful way. This excellent tool can engage, influence, and convert potential customers, giving your small business an edge in a competitive market.

About Shoeboxed!

Shoeboxed is a receipt scanning service with receipt management software that supports multiple methods for receipt capture: send, scan, upload, forward, and more!

You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt tracker + receipt scanner app (iPhone, iPad and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email address.

Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.

Join over 1 million businesses scanning & organizing receipts, creating expense reports and more—with Shoeboxed.

Try Shoeboxed today!