Wellybox Alternative: 5 Similar Expense Tracking Solutions

In the world of automated expense management, WellyBox has established itself as a popular choice for businesses and individuals alike.

But if you’ve tried Wellybox and it isn’t your cup of tea, you’re likely wondering what alternatives are out there and what they have to offer.

By exploring various alternatives, you can gain an understanding of each platform’s unique features, pricing, and user experience to make an informed decision and potentially find a solution better tailored to your needs.

Keep reading to discover some of the top WellyBox alternatives available on the market today!

What is Wellybox?

Wellybox is a cloud-based receipt and expense management software that helps you stay organized and simplifies the process of tracking and managing expenses.

With Wellybox, you can easily upload, track, and organize your invoices, while generating useful reports to better understand your finances.

When you have a pile of receipts to deal with, Wellybox ensures that you can easily digitize, store, and access them anytime you need them.

Wellybox homepage

Wellybox’s user-friendly interface enables you to keep track of expenses and benefits from convenient categorization and customizable tags for improved financial management.

The software also offers compatibility with various accounting tools to streamline the process of expense reporting and reimbursement.

All-in-all, Wellybox was designed to help users save time and effort while improving the accuracy of their financial records.

What are Wellybox’s key features?

1. Upload and track receipts

One key feature of Wellybox is the ability to upload and track your receipts and expenses.

You can easily scan and upload digital or physical receipts, and the software will automatically extract and organize the information, such as date, vendor, and amount.

2. Expense categorization

Another important aspect of Wellybox is its expense categorization.

The software helps you better understand your spending habits by sorting your expenses into categories such as travel, food, or office supplies.

This can be immensely useful when creating budgets or reviewing financial reports.

3. Report generation

Wellybox also allows you to generate reports, making it easier to share essential information with colleagues, accountants, or financial advisors.

The software supports various report types including profit/loss statements, income and balance sheets, and cash management overviews.

4. Project management

Wellybox is designed for multi-department and project management, allowing you to keep track of expenses across different departments, teams, or even individual projects.

This is particularly valuable for businesses with multiple revenue streams, enabling owners to have a clear understanding of their financial performance.

In summary, Wellybox’s key features are focused on simplifying your receipt and expense management, as well as providing clear insights into your financial well-being.

What are Wellybox’s pricing and plans?

Wellybox pricing plans

Wellybox offers 3 primary pricing tiers: Basic, Business, and Accountant.

1. Basic Plan

Priced at $9/month, the Basic plan is for those who are just starting with receipt management.

This plan provides users with a decent range of features and is more affordable than the more feature-rich Business and Accountant plans.

With the Basic plan, users get access to:

• 2 email inbox integrations for receipts.

• The receipt scanner.

• 50 documents per month.

• Unlimited exports.

• The Google Drive and Dropbox integrations.

2. Business Plan

For those who need more advanced features and functionality, the Business plan is available at $49/month.

This plan includes unlimited inboxes, receipt scanners, documents, and exports.

You’ll also get integration with Google Drive and Dropbox, as well as client management features, making it an excellent option for small businesses.

3. Accountant Plan

Wellybox also offers an Accountant plan for $99 per month, which comes with even more features and capabilities tailored to the needs of accountants and bookkeepers.

These features are in addition to the features from the previous plans and include:

• Unlimited inboxes, receipt scanners, documents, and exports.

• Client management.

How we chose the best Wellybox alternatives

To identify the best alternatives to Wellybox, we followed a comprehensive and thorough approach that ensures you receive credible and reliable recommendations.

We carefully assessed alternative Wellybox platforms, their features, user reviews, and pricing models to guarantee you an unbiased comparison.

We also took the following factors into consideration:

1. Functionality: We made sure to choose options that offer similar expense management features, such as receipt scanning, expense categorization, invoicing, and reporting.

2. Usability: The alternatives we selected have user-friendly interfaces and intuitive navigation to ensure a seamless experience.

3. Integration: We considered options that can easily be integrated with popular accounting tools and payment solutions, so you can quickly adopt and adapt the alternative to suit your existing processes.

4. Scalability: Our recommendations cater to various business sizes and growth stages, ensuring that you can find a suitable alternative regardless of your company’s current size or future expansion plans.

5. Pricing: We focused on the cost-effectiveness of the alternatives, keeping in mind different budget constraints and value for money.

By employing this methodology, we’re confident that you’ll find the best alternatives to meet your expense management needs.

Top Wellybox alternatives in 2023

1. Shoeboxed

Shoeboxed is the “#1 best receipt tracking app,” according to Forbes for business receipts.

Based on the exceptional expense organization services, Shoeboxed is the most promising alternative to Wellybox’s receipt management features.

Shoeboxed’s receipt scanner and Gmail sync

Scan receipts using Shoeboxed’s mobile app.

With Shoeboxed’s receipt-scanning app, you can snap photos of your receipts where the information is then turned into digital data, human-verified, and uploaded to your account for categorization.

You can also sync your Gmail with Shoeboxed to automatically upload digital receipts to your account.

Shoeboxed’s Magic Envelope service

Shoeboxed’s Magic Envelope service allows you to outsource your receipt scanning.

One feature that’s unique only to Shoeboxed is its Magic Envelope service, which allows you to outsource your receipt scanning.

With the Magic Envelope, you’ll receive a postage-pre-paid envelope to send your receipts (or other documents) to Shoeboxed’s facility for scanning and uploading into your account.

The Magic Envelope is especially useful for businesses that have tons of old receipts or backlogs of documents that they have yet to organize. It completely takes the manual work out of expense management.

The app and Magic Envelope service both automatically categorize your receipt data under 15 editable tax categories, and you can even categorize your receipts by project, vendor, payment type, date, and more!

Expense reporting

Example of a CSV expense report from Shoeboxed

Shoeboxed’s easy-to-use mobile app and web platform also offer expense reports to help you stay organized and tax compliant, making Shoeboxed an excellent choice for your expense management needs.

A small business expense report is useful for employee reimbursements, and you can add as many of your employees to your account as you’d like—at no additional cost.

Pros:

• Uses advanced OCR (Optical Character Recognition) technology to pull information from your receipts.

• Outsource your receipt scanning with the Magic Envelope.

• Scan your receipts with Shoeboxed’s mobile app and never lose another receipt.

• An unlimited number of free sub-users can be added to your account (such as accountants, auditors, or employees).

• Automatically categorizes your receipts under 15 tax categories (or create your own).

• Create PDF and CSV reports with receipts attached for tax time, employee reimbursements, and more.

• Integrates with accounting tools (like QuickBooks and Xero) to make your money management process seamless.

• Opt for Shoeboxed to shred any receipts you send through the Magic Envelope and reduce paper clutter in your office.

• Bonus in-app mileage tracking feature that allows you to calculate the miles you spend on the road for business.

• Syncs with your email to auto-upload digital receipts.

• Much simpler to use than Wellybox and other competitors (very user-friendly).

• Use Shoeboxed and the Magic Envelope to digitize other business documents such as invoices, client files, business cards, and more.

Cons:

• The in-app plans are Digital Only and do not include the Magic Envelope. You’ll have to visit the website to

   purchase a plan that includes the Magic Envelope.

Pricing:

• 30-day free trial.

• Digital Download Only Starter Plan is $4.99/month, up to $19.99/month for the Pro digital plan.

• Plans that include the Magic Envelope start at $18/month, up to $54/month.*

• Free plan, but you’ll have to manually enter your receipt data, and it does not include the Magic Envelope service.

• Custom plans are available. Get in touch with Shoeboxed.

*Plans that include the Magic Envelope are available for purchase on desktop only.

How does Shoeboxed compare to other receipt scanner apps?

2. Expensify

In our experience, Expensify is another great alternative that streamlines expense reporting and reimbursement.

Expensify can be used for receipt management.

With its user-friendly interface and robust reporting options, Expensify allows you to manage and track your business expenses right from its mobile app.

Additionally, features like real-time expense approvals and automatic updates to QuickBooks and other accounting tools make Expensify a fantastic option for businesses of all sizes.

Pros:

• Automatically recognizes and categorizes receipt data.

• Designed for employee reimbursement (which can also be a downside if you’re looking to scan receipts for other purposes).

• Automatically creates detailed expense reports at the end of a business trip to share with finance managers.

• Managers can approve business expense reports from the app and pay as soon as the next day.

• Also includes invoicing, Bill Pay, and mileage tracking, and acts as a travel management software solution with its free corporate travel booking features.

• Integrates with accounting tools and other apps.

Cons:

• Does not have a service to outsource receipt scanning (you’ll have to deal with piles of old receipts manually).

• The free plan offers no customizability for categories and export formats.

• The price per month can get pretty steep as you add users to your account (Shoeboxed allows for an unlimited number of free users).

• Double the price per month if you don’t choose a plan that’s bundled with the Expensify card, and the bundling is only available within the United States.

Pricing:

• Free Plan.

• Collect Plan – $5/month per user (bundled) OR $10/month per user (unbundled or outside of the US).

• Control Plan – $9/month per user (bundled) OR $18/month per user (unbundled or outside of the US).

3. Zoho Expense

Zoho Expense is a powerful and feature-rich alternative to Wellybox, allowing you to handle your expenses in one central location.

We’ve found Zoho’s interface to be clean and user-friendly, making it easy to capture and manage receipts, create expense reports, and even track mileage.

You can automate your receipt tracking with Zoho Expense

With Zoho’s receipt-scanning app, you can scan your receipts and have the information automatically scanned and sorted.

You can also sync your email to auto-upload receipts from your inbox, upload receipts from the cloud, or upload receipts in bulk to your Zoho account.

Zoho Expense integrates seamlessly with other Zoho products and popular accounting tools, simplifying your expense management process.

Pros:

• Creating expense reports is easy. Add digital copies of receipts to your expenses as proof of purchase to finance executives.

• Reads receipt data in 14 different languages, including Chinese, Russian, French, and German.

• Snap photos of your receipts using the mobile app.

• Integrates with Zoho’s accounting features and other software.

• Option to add receipt data manually.

Cons:

• No option for outsourcing receipt scanning.

• May have too many features for those just looking for a way to manage their paper receipts.

• Free and Standard plans have a low number of receipt scans.

• Costs can add up each month as you add users.

Pricing:

• 14-day free trial.

• Free Plan (up to 3 users).

• Standard – $5/month per user OR $3/month per user, billed annually (minimum of 3 users).

• Premium – $8/month per user OR $5/month per user, billed annually (minimum of 3 users).

• Enterprise – $12/month per user OR $8/month per user, billed annually (minimum of 200 users).

4. QuickBooks Online

QuickBooks Online is an all-in-one solution for businesses to manage their finances, including scanning and organizing receipts.

QuickBooks Online is an all-in-one solution for businesses

Using your phone and the QuickBooks app, you can snap photos of your receipts, sort transactions into tax categories, link images of your receipts to expenses, and create custom tags for your receipts to easily monitor where your money is coming from and being spent.

QuickBooks Online also offers features for financial forecasting, mileage tracking, invoicing and payments, expense reports, estimates, inventory, payroll, and much more.

Pros:

• Integrates with Shoeboxed for more advanced and organized receipt management.

• Offers other features to help you manage your business more efficiently.

• Scan receipts directly from the app.

• Automatically recognizes information from your receipts and sorts them into tax categories.

• Add tags to receipts to see where cash flows related to various aspects of your business go.

Cons:

• May have too many features than some businesses need.

• Might not be the most budget-friendly option for freelancers and startup businesses.

• A large learning curve for first-time users.

Pricing:

• Simple Start – $15/month for the first 3 months, then $30/month.

• Plus – $42.50/month for the first 3 months, then $85/month.

• Advanced – $100/month for the first 3 months, then $200/month.

• Add Payroll for an additional fee.

5. FreshBooks

FreshBooks is another expense management software that provides users with a well-rounded alternative to Wellybox’s features.

This expense management software is more than a receipt scanner and offers business owners a way to invoice and bill clients, manage and track the time they spend on projects, make payments, and much more.

FreshBooks’ receipt management app

As far as FreshBooks receipt management goes, we found the app to be comprehensive.

With FreshBooks’ app, you snap photos of your receipts, add them to an expense, and FreshBooks will categorize the expenses into tax categories.

Pros:

• Easy to use for receipt scanning and management.

• Auto-categorizes receipts into tax categories.

• Keeps receipts in the cloud so your mobile and desktop FreshBooks accounts are always in sync.

• Offers other features, like invoicing and project management, to streamline your business operations.

Cons:

• You’ll get more features than you bargained for if you just need a way to manage receipts.

• No option to outsource receipt scanning and management.

• Sub-users are an additional $11/month per user.

Pricing:

• Lite – $8.50/month for the first 3 months, then $17/month (yearly plan available).

• Plus – $15/month for the first 3 months, then $30/month (yearly plan available).

• Premium – $27.50 for the first 3 months, then $55/month (yearly plan available).

• Select – Contact sales for custom pricing.

Which options are best for tax season?

Winners: QuickBooks Online and Shoeboxed

When it comes to tax season, you need a reliable and efficient solution to manage your receipts and expenses.

Out of the best Wellybox alternatives, Shoeboxed and QuickBooks stand out as the best options for this purpose.

Shoeboxed

Shoeboxed has been trusted by over 1 million businesses since 2007

Shoeboxed is a perfect choice for tax season due to its easy-to-use features that allow you to scan and track your receipts.

The software system is designed to maximize your tax deductions by organizing your financial documents in a clear, categorizable manner.

With Shoeboxed, you can:

• Quickly scan and upload receipts from your phone, Gmail, computer, or the Magic Envelope service.

• Automatically extract data from uploaded receipts.

• Categorize your expenses into 15 editable tax categories.

• Add your accountant to your Shoeboxed account for free.

• Generate comprehensive expense reports in the event of an audit.

What also sets Shoeboxed apart for tax season is its seamless integration with QuickBooks.

This makes it even more convenient, as you can easily import your organized receipts and expenses directly into QuickBooks.

QuickBooks

QuickBooks is a widely used and trusted accounting software that simplifies your overall financial management.

Some of its features include:

• Streamlined expense tracking.

• Invoice and payment management.

• Payroll processing.

• Financial reporting and insights.

By combining the strengths of Shoeboxed and QuickBooks, you can effectively streamline your tax preparation process.

Shoeboxed ensures you have all your receipts organized, easily accessible, and ready for tax time, while the integration with QuickBooks allows for efficient tax filing and financial reporting.

Ultimately, your tax season will be smoother and less stressful with these two powerful tools.

What are the best options for different business types?

Freelancers

Winner: Shoeboxed

As a freelancer, you need a simple and efficient expense management solution. Shoeboxed is an excellent alternative to WellyBox for freelancers.

It helps you easily track and manage your expenses, all while staying organized.

Shoeboxed offers features like receipt scanning, mileage tracking, and expense report creation that cater to the needs of freelancers.

Small businesses

Winner: FreshBooks and Shoeboxed

FreshBooks

FreshBooks homepage

For small businesses, FreshBooks ranks as a top WellyBox alternative. Its user-friendly interface and robust accounting features make it an ideal choice for small business owners.

FreshBooks allows you to manage key processes easily, from turning receipts into expense files to tracking billable hours.

You can also benefit from its invoicing, online payments, and time-tracking functionalities.

Shoeboxed

Shoeboxed has helped over 1 million small business owners manage their expenses and call up important receipts during audits.

Shoeboxed’s tax categories, expense reports with receipts attached, and the ability to add free sub-users to your account—like your accountant—make it invaluable for small businesses during tax time. The Magic Envelope service is also beneficial to small business owners who generate hundreds of receipts each week and need an efficient way to manage the paper piles printed in their businesses.

Mid-sized businesses

Winner: Expensify

Aside from receipt tracking, Expensify offers mid-sized businesses various solutions for managing their operations including invoicing, payroll, travel management, expense reports, and more.

Large enterprises

Winner: Zoho Expense

Out of the top Wellybox alternatives, Zoho Expense is the best for large enterprises.

If your company has dozens or hundreds of employees that need an efficient way to keep track of receipts, book travel and record travel expenses, and request reimbursements, Zoho is for you.

Final thoughts

When it comes to the best Wellybox alternatives, Shoeboxed is the most user-friendly, comprehensive receipt management solution out there.

You can’t go wrong with Shoeboxed’s highly intuitive interface that enables you to quickly and easily organize, categorize, and manage your expenses.

Hannah DeMoss is a staff writer for Shoeboxed covering organization and digitization tips for small business owners. Her favorite organization hack is labeling everything in her kitchen cabinets, and she can’t live without her mini label maker machine. 

About Shoeboxed!

Shoeboxed is a receipt scanning service with receipt management software that supports multiple methods for receipt capture: send, scan, upload, forward, and more!

You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt tracker + receipt scanner app (iPhone, iPad and Android) to snap a picture while on the go. Auto-import receipts from Gmail. Or forward a receipt to your designated Shoeboxed email address.

Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.

Join over 1 million businesses scanning & organizing receipts, creating expense reports and more—with Shoeboxed.

Try Shoeboxed today!