What’s the Secret to Effortless Expense Tracking?
It’s Not Spreadsheets…

What Shoeboxed can do (that spreadsheets can’t)
  • Capture receipts on the go with our mobile app
  • Categorize expenses automatically based on vendor
  • IRS-compliant receipt storage, peace of mind guaranteed!
  • Gmail Receipt Sync imports digital receipts into Shoeboxed
  • Outsource manual data entry with the Magic Envelope service!
Awarded Quality Choice and Trusted Vendor awards by Crozdesk
shoeboxed application
“There has never been a more tedious task than scanning individual receipts for expenses. Once I discovered Shoeboxed would take my crumpled envelope of a month's worth of travel expenses and turn it into searchable, categorized reports for tax time? COMPLETE GAME CHANGER. Don't think I could ever go back.”
Shannon Brinker
Martin Reisch SafeSolvent
“...better still is an app called Shoeboxed”
“If you’re looking for reliable storage for digital tax receipts, consider Shoeboxed.”
“Shoeboxed makes it stupid simple to scan receipts...”
BENEFITS

Shoeboxed vs Spreadsheets:
Top 4 Benefits

Shoeboxed vs Spreadsheets benefits 1
Benefit #1. Less data entry. More organization.
Shoeboxed automatically scans and categorizes your receipts, invoices, and mileage, saving you from the endless manual input and sorting required by spreadsheets.
Shoeboxed vs Spreadsheets benefits 2
Benefit #2. Actionable insights at your fingertips
With Shoeboxed’s built-in, customizable reports, you can quickly see where your money goes and get insights to make informed financial decisions—far beyond what a spreadsheet can offer.
Shoeboxed vs Spreadsheets benefits 3
Benefit #3. Ready for tax season in seconds
Shoeboxed organizes and prepares your receipts in an IRS-accepted format, giving you peace of mind come tax time—no more digging through spreadsheets to find receipts.
Shoeboxed vs Spreadsheets benefits 4
Benefit #4. Seamless growth as your business evolves
Shoeboxed automates data entry, slashing time spent on receipts and cutting costly errors—so you can focus on growing your business, not updating your spreadsheets.
How it works

Tired of Spreadsheet Stress?
Here’s How Shoeboxed Makes Expense Tracking a Breeze!

Send receipts to our scanning facility or upload them to your Shoeboxed account.
We scan receipts, extract line items & verify receipt data.
Get notified that receipts are processed and viewable in your Shoeboxed account.
We return or shred the mailed-in documents based on your preference.
FEATURES

Even Spreadsheets Are Jealous of Shoeboxed’s Award-Winning Features

Mail-in receipt scanning service painlessly digitizes boxes of receipts
Digital archive of receipts prevents damage-related receipt loss
Receipt scans that meet tax audit requirements
Quick tallying of tax categories streamlines reporting
Built-in expense reports feature reduces hours of tax prep
Account sharing fosters easy check-ins with clients
Unlimited, separate accounts for bookkeeping businesses of any size
Create receipt category tags and rules based on client needs
Return or shred option for mail-in docs based on your clients’ wishes
Integrations with QuickBooks and other popular accounting software
REASONS

Why Choose Shoeboxed Over Excel or Google Sheets?

Coffee should fuel your creativity, not your data entry marathon.

With Shoeboxed’s Magic Envelope service, you simply stuff your receipts into the prepaid envelope provided by Shoeboxed and send it in.

Shoeboxed’s data entry team will then scan, categorize, and organize these receipts digitally.

Why waste time on data entry when Shoeboxed’s Magic Envelope can turn your pile of receipts into organized digital files? More time for your job, less time for spreadsheets!

With Shoeboxed, your transactions are neatly stored and IRS-approved, ready to defend you in an audit like a well-organized superhero.

Access your records anytime, anywhere, and enjoy the peace of mind that comes from knowing your financials are bulletproof—no spreadsheets needed.

With Shoeboxed, you’ll finally know where your money goes—without needing a PhD in spreadsheet sorcery.

Shoeboxed breaks down your expenses with surgical precision, showing you where every dollar went—whether it’s a client lunch or a property ad.

Armed with these insights, you can make smarter decisions about your budget, which means more profit and less head-scratching at month’s end.

case-study
TAKE IT FROM OUR USERS

“The best subscription service I've ever used”

I used to use this just for my business receipts, but now I literally just mail in everything. Because they categorize everything and have simple search and filter tools, it's pretty easy to find anything i'm looking for. It's honestly been the best subscription service I've ever used in managing any of my businesses. It saves me so much time. I love it.

—As seen on Reddit

Frequently asked questions

All of Shoeboxed’s plans are available to try for free for 30 days. If you sign up for a subscription, you can cancel at any point throughout the month without incurring any charges to your credit card.

Shoeboxed is the only receipt tracking app that will handle both your crumpled paper receipts and the digital receipts that flood your inbox!

Paper receipts are handled with Shoeboxed’s Magic Envelope service, and digital receipts are handled with Shoeboxed Gmail Receipt Sync plugin!

Magic Envelopes are the perfect way to get your receipts, business cards, invoices, work orders and other important business documents organized. If you send it, we’ll scan it.

Our Magic Envelopes are large 9″x 12″ Tyvek envelopes. Tyvek is a very sturdy and reliable material, so our Magic Envelopes can usually hold hundreds of receipts depending on the receipt size. However, if you find that your receipts do not fit, we can send you more envelopes at no charge!

You have two options: (1) Have them shredded at our facility or (2) have them returned to you after we scan them. Go to “Account info,” under “My mail-in settings,” check the box “Shred and recycle my documents (do not return)” if you want us to shred your documents. Leave the box unchecked if you would like us to return your documents. All new plans will default to include document return.

Every account comes with an unlimited number of users. If you would like, we can also make sub-accounts for any members of your staff to keep their receipts separate from your main account.

There are multiple ways for users to scan receipts into their Shoeboxed account.

  • Mail your receipts to our processing facility for free with a pre-paid* envelope from us, then we’ll scan them into your Shoeboxed account.
  • Download our receipt scanner app from the Apple store or Google Play for quick uploads on the go.
  • Forward emails to the designated Shoeboxed address and any receipts sent will appear in your Shoeboxed account.
  • Install our custom Gmail plugin to auto-import digital receipts to the Shoeboxed dashboard.
  • Upload receipts to your Shoeboxed account from your laptop or desktop using the drag-and-drop method.
“You have the best customer service of any product or service that I’ve used in as long as I can remember.”
Karl Isaac Fractional Chief Brand and Marketing Officer
star 4.4 / 5 on Capterra, G2 Crowd and a review score 4.5/5 on Techradar Pro

Turn business receipts into data & deductibles

Join over 1 million businesses scanning receipts, creating expense reports, and reclaiming multiple hours every week—with Shoeboxed.
Try Shoeboxed for free
Shoeboxed mascot, winking in a box full of receipts and documents ready to get scanned